Accounting & Administrative Specialist

Summary of Position:

The Accounting & Administrative Specialist will serve as a key member of our finance and administration team. This role is responsible for the precise execution of payroll, accounts payable, accounts receivable, and providing operational support to our e-commerce and administrative departments.

Key Responsibilities:

Finance & Payroll Responsibilities:

• Payroll Processing:
  • Process bi-weekly payroll for all employees in ERP system.
• Expense Report Review:
  • Review employee expense report entries against outstanding company credit card charges for accuracy and completeness.
• Accounts Payable (AP):
  • Set vendors up in ERP system from operations on-boarding form including W-9.
    o Enter approved service invoices and product invoices against purchase orders where generated.
    o Review of open payables for payment processing weekly.
• Accounts Receivable (AR):
  • Set customers up in ERP system from sales credit application including sales tax exemptions by state.
    o Assist the department with generating and distributing customer invoices and monthly statements.
    o Process customer credit card, check and ACH payments.

Operations & Administration:

• E-commerce Management:
  • Accurately process e-commerce orders with credit card payments.
• Office Operations:
  • Maintain office supply inventory for all departments.
  • Manage the “front-of-house” by answering incoming calls and greeting visitors at the front door.
• Departmental Support:
  • Assist the Administration department with special projects as needed.
  • Perform other duties as assigned.

Qualifications:

• At least 2–3 years of experience in a combined accounting and payroll role.
• Understanding of AP and AR workflows and their impact on cash flow.
• Experience with e-commerce order processing is a plus.
• High school diploma or equivalent

Working Conditions

• Ability to adapt to an ever-changing environment.
• Physical stamina and agility required for lifting, bending, and climbing.

Skills & Abilities:

• Excellent communication skills for professional vendor and customer interactions.
• Strong attention to detail and a proven ability to follow instructions.
• Strict discipline in following procedures for safety, quality, and efficiency.
• Effective problem-solving and troubleshooting skills.
• Strong communication skills and team-oriented collaboration abilities.

Apply for this Opportunity

Eagle Eye Power Solutions, LLC is an equal opportunity employer, committed to diversity and inclusion in the workplace and does not discriminate against employees or job applicants on the basis of protected classes. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disability status.